Privacy Policy
How HowToRegisterNow handles your data, what cookies we use, your rights under GDPR, and how to contact us.
1. Data Controller
The website HowToRegisterNow (howtoregisternow.com) is operated as an independent registration guide. For the purposes of the General Data Protection Regulation (EU) 2016/679 ("GDPR") and the UK GDPR, the data controller is:
HowToRegisterNow
Website: howtoregisternow.com
Contact for data matters: privacy@howtoregisternow.com
2. What personal data we collect and why
2.1 Server log data (automatic)
When you visit this website, our web server automatically records standard log data. This includes:
- Your IP address (anonymised or truncated where possible)
- Browser type and version
- Operating system
- Referring URL
- Pages visited and time of visit
- HTTP response codes
Purpose: Security monitoring, diagnosing server errors, preventing abuse.
Legal basis: Legitimate interests (Art. 6(1)(f) GDPR) — maintaining secure, functional operation of the website.
Retention: Server logs are retained for a maximum of 30 days and then deleted or anonymised.
2.2 Cookies and similar technologies
We use a minimal number of cookies. See Section 4 (Cookies) for full details.
2.3 Data you actively provide
This website does not operate a contact form, newsletter subscription, account registration or any other mechanism that collects personal data directly from visitors. We do not collect your name, email address, phone number or any other personal data directly.
If you contact us by email at the address above, we will receive and store the information you include in that email for the purpose of responding to your request. This data is processed on the basis of our legitimate interests (Art. 6(1)(f)) or, where applicable, your consent (Art. 6(1)(a)).
2.4 Outbound links to third-party registration platforms
This site contains links to external platforms (Amare, ESSENS, DoctorEm, Aurum Foundation). When you follow these links, you leave this website. The third-party platforms are independent data controllers and their own privacy policies apply. We recommend reviewing the relevant privacy policy before registering on any external platform.
3. Fonts and external resources
This website uses self-hosted fonts. Font files are served directly from our own server. No font files are loaded from Google Fonts, Adobe Fonts or any other external font service. This means no IP address or browser data is transmitted to third-party servers for the purpose of loading fonts.
4. Cookies
Cookies are small text files stored in your browser. We distinguish between strictly necessary cookies and optional cookies.
4.1 Strictly necessary cookies
These cookies are required for the basic functioning of the website. They do not track you across sites and do not require your consent under GDPR.
| Name | Purpose | Duration | Type |
|---|---|---|---|
| hrn_cookie_consent | Stores your cookie consent preference so the banner is not shown on every page | 12 months | First-party, functional |
| PHPSESSID (if set) | Server-side session identifier required by PHP for page functionality | Session (deleted when browser closes) | First-party, strictly necessary |
4.2 Analytics cookies (optional — requires your consent)
This website does not currently use analytics cookies (Google Analytics, Meta Pixel, or similar). If analytics are introduced in future, this policy will be updated and your consent will be requested before any analytics cookies are set.
4.3 Advertising and tracking cookies
This website does not use advertising, retargeting or behavioural tracking cookies.
4.4 Managing your cookie preferences
You can withdraw or change your cookie consent at any time by clicking or by clearing your browser cookies and refreshing the page.
Most browsers also allow you to block or delete cookies directly. Refer to your browser's help documentation for instructions.
5. Legal bases for processing
| Processing activity | Legal basis (GDPR Art. 6) |
|---|---|
| Server log data / security monitoring | Legitimate interests (Art. 6(1)(f)) |
| Strictly necessary cookies | Legitimate interests / not subject to consent requirement |
| Responding to email enquiries | Legitimate interests (Art. 6(1)(f)) or consent (Art. 6(1)(a)) |
| Optional analytics (if introduced) | Consent (Art. 6(1)(a)) |
6. Who we share your data with
We do not sell, rent or trade personal data.
We may share data with:
- Hosting provider — our web hosting provider processes server log data as a data processor on our behalf. They are bound by a Data Processing Agreement.
- Legal authorities — if required to do so by law, court order or governmental authority.
No personal data is transferred outside the European Economic Area (EEA) except through our hosting infrastructure. Where transfers occur, they are covered by appropriate safeguards (Standard Contractual Clauses or adequacy decisions).
7. Your rights under GDPR
If you are located in the EU, UK or EEA, you have the following rights regarding your personal data:
Request a copy of the personal data we hold about you.
Ask us to correct inaccurate or incomplete data.
Ask us to delete your personal data ("right to be forgotten").
Ask us to pause processing of your data in certain circumstances.
Receive your data in a machine-readable format where applicable.
Object to processing based on legitimate interests.
Withdraw consent at any time where processing is based on consent.
Lodge a complaint with your national supervisory authority.
To exercise any of these rights, contact us at privacy@howtoregisternow.com. We will respond within 30 days.
You also have the right to lodge a complaint with the supervisory authority in your country. For EU residents, a list of supervisory authorities is available at edpb.europa.eu. For UK residents: ico.org.uk.
8. Data retention
| Data type | Retention period |
|---|---|
| Server logs | Maximum 30 days, then deleted or anonymised |
| Cookie consent records | 12 months |
| Email correspondence (if you contact us) | Until the request is resolved, then deleted within 90 days unless a legal retention obligation applies |
9. Children's privacy
This website is not directed at children under the age of 16. We do not knowingly collect personal data from anyone under 16. If you believe a child has provided us with personal data, please contact us at privacy@howtoregisternow.com and we will delete it promptly.
10. Changes to this policy
We may update this Privacy Policy from time to time. The date at the top of this page indicates when it was last revised. Continued use of this website after a change constitutes acceptance of the updated policy. Material changes will be announced via a notice on the homepage.
11. Contact
Email: privacy@howtoregisternow.com
We aim to respond to all data protection requests within 30 calendar days. For complex requests, we may extend this period by a further two months, in which case we will inform you within the initial 30 days.